Department of Medicine Mentoring Program

The documents on this page should provide you with all the information and materials you need regarding the Mentoring Program. However, if you have any questions, please do not hesitate to contact:

Dr. John Cairns, Director, Mentoring Program

Melanie Pollard, Mentoring Program Assistant (on Leave)
Tel: 604-875-5429

Please contact Jane Zhang at  if you have any questions.

See the Mentoring Advisory Committee Terms of Reference.

Forms & Documents

  1. Mentorship Meeting Documentation Form – mentors are requested to complete this brief form following each formal mentor-mentee meeting.
  2. A Guide for Mentees (updated July 2016)
  3. A Guide for Mentors (updated July 2016)
  4. Early Career Faculty Mentoring Program Handbook — Faculty of Medicine
  5. UBC Tenure and Promotion Schedule
  6. Guide to Reappointment, Promotion and Tenure Procedures at UBC Mentoring Agreement Form
  7. Confidential Record of Mentoring Meeting Form
  8. GROW Model Record of Mentoring Meeting Form
  9. General Guidelines for Milestones Toward Conferment of Initial Reappointment (3 years) and Promotion and Tenure
  10. DoM SPROT Policy (updated Jan 2013)
  11. Formal Educational Activities (updated Jan 2014)
  12. Academic Guidelines for DoM Full-time Faculty  (updated Jan 2014)