The Department of Medicine is sending a reminder about the University’s and Faculty of Medicine’s policies about Disruption Of Classes and Services Due To Weather as well as UBC HR’s procedures regarding Winter Weather Conditions.
Winter Weather Conditions For DOM Divisions and DOM Administration Office:
Because the units within the Department of Medicine are located on various sites, decisions about operations/services should be site specific, based on current weather/road conditions, operational demands, and staff safety. Though a decision may be made to suspend services at one site, other sites may not be affected. It is the responsibility of each Manager/Supervisor to communicate information to their respective staff to ensure familiarity with the Faculty policy and an understanding of instructions/procedures as established by each Division/unit.
a) During Business Hours
- In the event of severe weather conditions during the day, the University will remain open but at its discretion, may suspend classes and non-essential services.
- Faculty and department closure decisions are site-specific, especially for those outside of Greater Vancouver, based on current local conditions and operational demands.
- Upon each unit’s decision, designated non-essential staff will receive leaving instructions from their manager/director.
- The lead manager/director from each Department, group, or unit should confirm the operational status of the Dean’s Office, Point Grey before making a decision about their own division/unit. Upon each unit’s decision, designated non-essential staff will receive leaving instructions.
- The notification procedure outlined in Section 2 of the guideline will be followed. Please also contact your manager/director about instructions for the remainder of the day.
b) Outside Business Hours
- In the event of deteriorating conditions overnight, the University will make every effort to communicate closure decisions through the main website, social media channels, and local broadcast media outlets by 6:30 am.
- For offices located within Greater Vancouver, once the University has made the decision to suspend classes and services, the notification procedure outlined in Section 2 of the guideline will be followed. Please also contact your manager/director about instructions for the day.
- In non-closure situations, all employees are responsible to make reasonable efforts to attend regular workdays. Extenuating circumstances should be discussed with your respective manager/director.
c) Emergency Information and Messaging
- You are encouraged to sign up for UBC Alerts to receive emergency messages on your mobile device. Here are instructions to sign up for the Vancouver campus and Okanagan campus.
- For other information regarding campus alerts and information, please refer to UBC Campus Notifications (Vancouver & Okanagan) and UBC Faculty of Medicine Closure Information.
- Similar services are available at other program sites:
- IMP (UVIC) – https://www.uvic.ca/services/emergency/be-prepared/alerts/index.php
- NMP (UNBC) – https://www.unbc.ca/emergency-operations
If you have questions about policy and staff procedures, please contact your respective Human Resources or Administrative Manager.