The Senior Appointments Committee (SAC) Guide to Reappointment, Tenure, and Promotion at UBC is the primary and most comprehensive source of information for this purpose.
The timing of a faculty member’s regular reviews for tenure, promotion and reappointment will depend on their appointment and rank.
- Department of Medicine Appointment, Promotion and Reappointment Term Timelines
- Faculty of Medicine Promotion and Tenure (MedNet)
- Faculty of Medicine Reappointments (MedNet)
Promotion
The timing of a faculty member’s regular reviews for tenure, promotion will depend on their appointment and rank.
Documents Required for AARPT Committee Review:
- Template - Annotated-CV-Professoriate-Stream June 23 2016v
- Teaching Dossier & Teaching Evaluations
- Candidate's List of External Referees *updated March 2023
- Department’s List of Suggested External Referees *updated March 2023
- Letter of support from UBC Division Head
Documents required for Career Progress Review
- UBC Standard CV and Publications Report Template
- GUIDE UBC Standard CV and UBC Publications Report
- Annual Academic Activity Report (All academic faculty members are required to submit the completed Annual Academic Activity Report by January 31st of each year.)
- Letter from UBC Division Head describing candidate’s career progress
- Faculty of Medicine Policy on Clinical Faculty Appointments *updated February 2020
- Department of Medicine Criteria for Clinical Faculty Appointment, Reappointment and Promotion
- Department of Medicine Clinical Faculty Promotion Timeframe
Documents Required for AARPT Committee Review:
- Checklist - Clinical Faculty Promotion *updated January 2025
Templates and Forms:
- UBC Standard CV and Publications Report
- GUIDE UBC Standard CV Publications Report
- FORM Candidate List of External Referees (for promotion to Clinical Professor)
- FORM Dept. or Division Head List of External Referees (for promotion to Clinical Professor)
Link to recorded workshop:
- https://ubc.zoom.us/rec/share/HB5YTiOyPh4K9Qdzp9jCfx-TrrP_S8lMB2FuwTppBXPYhu0gRCbX_Ln33-9h8okl.1c9IYWmcKRVeXmXR
- Please note, the recording is password protected. To retrieve the password, please contact parvin@mail.ubc.ca
PowerPoint slides:
Please visit the following link to provide us with anonymous feedback:
Reappointment
The timing of a faculty member’s regular reviews for reappointment will depend on their appointment and rank.
Documents Required for AARPT Committee Review:
- UBC Standard CV and Publications Report
- GUIDE UBC Standard CV Publications Report
- Teaching Dossier & Teaching Evaluations (Sample Teaching Dossier)
- Letter of support from UBC Division Head
are processed through the automated annual reappointment process for all faculty term appointments without salary.
Academic Certification
The Royal College Academic Certification program is intended to assist Canadian faculties of medicine and universities in the recruitment and retention of exceptional international specialists as full-time academic faculty at the rank of full or associate professor, when recruitment of qualified Royal College certificants has been unsuccessful. The program is particularly aimed at facilitating the recruitment of clinician scientists & researchers, clinician administrators/leaders and clinical educators. This program, first introduced in 1967, has been amended from time to time to take into account changes in the Canadian academic scene. Academic Certification is granted in specialties and subspecialties recognized by the Royal College, and confers eligibility for the Royal College examinations in the specialty/subspecialty concerned.
- Faculty of Medicine Academic Certification (MedNet)
- Royal College Policy on Academic Certification
- How to apply for Academic Certification
Supporting Documentation Required
- Completed RCPSC Academic Certification Application (plus fee)
- Letter of Support from Department Head
- Letter of Nomination from the Dean
- Curriculum Vitae
- Copy of Offer Letter
- Fee (non-refundable)
- Additional documents to verify degrees, licensure, registration, etc.
Questions about UBC Department of Medicine Promotion and Reappointment Processes can be submitted to the Faculty HR Coordinator