April 1, 2020

RE: Department of Medicine Research Update

Dear Colleagues:

We understand the challenges and uncertainty many of you are experiencing as a result of the COVID-19 pandemic. Our research office ( will continue to provide support and rapid service to all researchers via our video/telecommunication digital platform, and serves as a resource for accurate and up-to-date information relevant to our research community. We want to update you on the steps being taken by UBC, the Faculty of Medicine and Affiliated Research Institutes, and our department to mitigate risk for our research staff and community at large, to reduce disruption for your research as best as we can, and to efficiently communicate new opportunities as they arise. We are mindful of the huge impact this pandemic has had on many studies, and are committed to assist with developing contingency plans if possible. In addition to the resources and links below, our research office will provide uninterrupted service to you for any issues that are research related. To facilitate rapid communication during this period of time, we will step up to a weekly (instead of biweekly) research newsletter.

Research curtailment

  • UBC curtailment of research activities is now in effect until at least April 30, 2020
  • Research institutes have their own research curtailment policies, please refer to site-specific curtailment information

Exemption Requests

  • If you need access to your research space you must apply for an exemption
  • Complete your site-specific exemption form (links below)
  • Submit your form to the research office for same day approval
  • We will forward to the Dean's office or contact you for clarification or modification

Funding concerns

  • No research staff will be laid off in April 2020
  • Plans after April 30, 2020 are to be determined, stay tuned for updates

IT concerns and communication tools

  • Possible secure data arrangement with PopDataBC, announcement pending
  • High security software needs can be discussed with MedIT
  • Zoom license requests for DOM staff with a UBC CWL: contact

COVID-19 research

  • Concerns regarding cyber threats related to COVID-19 research exist, consider discussing high security software options with MedIT
  • FOM COVID-19 Research: Dean Kelleher will convene a group to centralize COVID-19 research efforts, more details to come
  • FOM COVID-19 Research Symposium is in development

DOM signature requests for research

  • Same day sign off policy

REB and ethics review

  • Operations unaffected
  • COVID-19 research prioritized for review

We are grateful to all of you for your collaborative spirit, the flexibility you have demonstrated, and your tireless commitment to research, clinical care, and innovative education efforts in such extraordinary times. We aim to bring our research community closer together in spirit, while staying physically apart. We remain 100% committed to you and your research efforts at all times.

Our very best,

Teresa S.M. Tsang, MD, FRCPC, FACC, FASE
Director of Echo Lab, VGH and UBC
Professor, Division of Cardiology
Associate Head Research, UBC Department of Medicine

Anna Meredith, PhD
Research Manager
Research Office, UBC Department of Medicine

Anita Palepu, MD, MPH, FRCPC, MACP
Professor and Eric W. Hamber Chair
Head, Department of Medicine
University of British Columbia
Head, Department of Medicine
Providence Health Care
Associate Editor, Annals of Internal Medicine

Department of Medicine

The mission of the Research Office is to support and advance research, scholarship and
innovation in the Department of Medicine. Our goals are to uphold the values of the
Department of Medicine and to assist in the development of a new collaborative, goal oriented research culture.

The Research Office and the Research Advisory Committee (RAC) are committed to
celebrating the success of our researchers who have helped the Department of Medicine achieve a position as a preeminent research centre.


Meet the Research Office Team

Teresa S.M. Tsang, MD, FRCPC, FACC, FASE
Co-Acting Head and 
Associate Head Research 

Dr. Tsang is the Associate Head of Research for the Department of Medicine. She is a Professor of Medicine within the Division of Cardiology with expertise in echocardiography and clinical epidemiology.  She is internationally recognized for her research in atrial fibrillation; echocardiographic prediction and prevention of first atrial fibrillation, heart failure, stroke; atrial remodeling and reversal; and diastolic function. Dr. Tsang oversees the strategic operations of the Research Office, takes the lead role in the Research Task Force and the external review of research, and develops initiatives to advance the research mission of the Department.

Anna Meredith, Ph.D
Research Manager
(604) 875 - 4111 ext. 21503

Dr. Meredith has over 10 years of experience in translational research, project management, and scientific communication. She completed her PhD training in Pathology and Laboratory Medicine at the University of British Columbia where her research focused on cardiac remodeling and biomarker discovery. She is excited to use her training and experience to support Medicine’s existing research portfolio, and looks forward to working with the Research Office team, as well as the broader community within the Department of Medicine, to build upon existing research capacity and support for its members.


Diamond Health Care Centre
10th floor, Room 10119 – 2775 Laurel Street
Vancouver, BC, Canada V5Z 1M9
Phone: 604 875 4111 ext 21503
Fax: 604 875 4886


  • Departmental signature deadline is 6 business days before the external deadline (unless otherwise stated).
  • Where possible, the DOM Research Office will endeavour to have a 48 hour turnaround policy for signatures. However, complex requests (i.e. support letters for salary awards, contract review requests for University Counsel) may require additional time. Please check with the DOM Research Office in advance if you have a complex request.
  • Submit signature requests to cc: Anna Meredith in the Department of Medicine Research Office.
  • Dr. Anita Palepu, Head Department of Medicine or Dr. Teresa Tsang, Associate Head of Research signs for DoM Research.
  • Read more about getting signatures here