The Senior Appointments Committee (SAC) Guide to Reappointment, Tenure, and Promotion at UBC is the primary and most comprehensive source of information for this purpose.
The timing of a faculty member’s regular reviews for tenure, promotion and reappointment will depend on their appointment and rank.
- Department of Medicine Appointment, Promotion and Reappointment Term Timelines
- Faculty of Medicine Promotion and Tenure (MedNet)
- Faculty of Medicine Reappointments (MedNet)
Promotion
The timing of a faculty member’s regular reviews for tenure, promotion will depend on their appointment and rank.
Documents Required for AARPT Committee Review:
- Annotated CV for the Professoriate Stream
- Teaching Dossier & Teaching Evaluations
- Candidate's List of External Referees
- Department’s List of Suggested External Referees
- Letter of support from UBC Division Head
Documents required for Career Progress Review
- UBC Standard CV and Publications Report Template
- GUIDE UBC Standard CV and UBC Publications Report
- Annual Academic Activity Report (All academic faculty members are required to submit the completed Annual Academic Activity Report by January 31st of each year.)
- Letter from UBC Division Head describing candidate’s career progress
- Faculty of Medicine Policy on Clinical Faculty Appointments *updated January 2026
- Department of Medicine Criteria for Clinical Faculty Appointment, Reappointment and Promotion
- Department of Medicine Clinical Faculty Promotion Timeframe
Documents Required for AARPT Committee Review:
- Checklist - Clinical Faculty Promotion *updated January 2025
Templates and Forms:
- Faculty of Medicine Clinical Faculty CV
- Candidate List of External Referees (for promotion to Clinical Professor)
Reappointment
The timing of a faculty member’s regular reviews for reappointment will depend on their appointment and rank.
Documents Required for AARPT Committee Review:
- UBC Standard CV and Publications Report
- GUIDE UBC Standard CV Publications Report
- Teaching Dossier & Teaching Evaluations (Sample Teaching Dossier)
- Letter of support from UBC Division Head
Academic Certification
The Royal College Academic Certification program is intended to assist Canadian faculties of medicine and universities in the recruitment and retention of exceptional international specialists as full-time academic faculty at the rank of full or associate professor, when recruitment of qualified Royal College certificants has been unsuccessful. The program is particularly aimed at facilitating the recruitment of clinician scientists & researchers, clinician administrators/leaders and clinical educators. This program, first introduced in 1967, has been amended from time to time to take into account changes in the Canadian academic scene. Academic Certification is granted in specialties and subspecialties recognized by the Royal College, and confers eligibility for the Royal College examinations in the specialty/subspecialty concerned.
Supporting Documentation Required
- Completed RCPSC Academic Certification Application (plus fee)
- Letter of Support from Department Head
- Letter of Nomination from the Dean
- Curriculum Vitae
- Copy of Offer Letter
- Fee (non-refundable)
- Additional documents to verify degrees, licensure, registration, etc.
Questions about UBC Department of Medicine Promotion and Reappointment Processes can be submitted to the Faculty HR Coordinator